Customer-specific pricing
Order lines can retain customer rates, price-per-kilogram or each pricing and the calculated line value used downstream.
Food wholesale order management
Keep the order visible from pricing to finance.
Larder keeps customer prices, allocated lots, actual weights and proof of delivery with the order. Finance can review the resulting invoice record and any later issued versions.
- Customer-specific pricing at order entry
- Lot allocation, shortages and substitutions
- Controlled run dispatch and assigned-driver POD
- Invoice register with retained versions and configured accounting paths
Order-to-cash operating model
Each team adds to the same commercial record.
The office, warehouse, drivers and finance team need different views of the work, but they should not need different versions of the order.
- 1Price
Create the order
Apply the relevant customer rate, requested quantity, delivery date and operational notes at order entry.
- 2Fulfil
Allocate and pick
Allocate traceable lots and record shortages or substitutions. Actual-weight capture is added only through a configured and validated physical workflow.
- 3Dispatch
Use the prepared run
Build the delivery run from customer orders, verify the required stock evidence and dispatch through the controlled run workflow.
- 4Deliver
Capture POD
The assigned driver records the outcome and required signature, photo, temperature or location evidence. Accepted POD updates the delivery and order together.
- 5Review
Prepare finance
A completed delivery can create an invoice record that retains the issued values, alongside the finance-approval record. Accounting connections are assessed separately; automatic generic exports remain unavailable.
Workflow diagram based on current Larder product capabilities. The exact configuration is agreed during implementation.
The hand-offs are explicit, not hidden.
Larder models the status and evidence at each stage so teams can see what is ready, what is blocked and what changed before finance acts.
Allocation and exceptions
Tie order demand to specific lots, while recording partial allocation, shortages and approved substitutions.
Actual fulfilment detail
The controlled Scale Station workflow retains picked quantity and variable actual weight after compatible hardware and operating rules are validated.
Delivery evidence
Assigned-driver POD can retain outcomes, signatures, photos, temperature readings and privacy-safe location verification according to policy.
Invoice-ready control
Accepted POD moves delivery and order evidence together and can create the saved invoice record used by Finance. Manual status changes cannot bypass that workflow.
Accounting paths
The Sales Invoice Register provides a CSV download of the selected records. QuickBooks sales-invoice sync remains unavailable, as do automatic generic export jobs. Other provider-specific paths are configured and tested separately.
What stays with the order
The controlled workflows give the next team the context already captured by the previous one. Customer-specific evidence and provider rules still depend on the validated rollout scope.
- Customer, delivery date and order status
- Customer rate and calculated value
- Allocated products and lots
- Shortage and substitution decisions
- Target and actual weights
- Dispatch and route assignment
- Signature, photos and delivery outcome
- Invoice status and export records
Questions operators ask
Can Larder invoice from the delivered actual weight?
The controlled fulfilment path can retain actual weight and commercial rate information in the saved invoice record created after accepted POD. We still verify the capture, pricing, tax, approval and provider rules during implementation.
What proof of delivery can be captured?
Assigned-driver POD supports delivery outcomes and can include signatures, photos, temperature readings and privacy-safe location verification. Required evidence is configured and launch-tested for the operation.
Does Larder connect to QuickBooks?
Larder includes QuickBooks Online connection and selected customer, supplier, product and purchase-invoice sync paths when configured. QuickBooks sales-invoice sync remains unavailable; the Sales Invoice Register provides a CSV download of the selected records. Automatic export-on-invoice and generic accounting export jobs also remain unavailable.
Explore connected workflows
Show us where your order currently gets re-keyed.
We will walk through pricing, allocation, Scale Station, run dispatch, POD and the saved invoice record, then separate product fit from provider configuration and unavailable processing workflows.
Request an order-flow demo