Software for food wholesalers
Orders, stock, production, weighing, dispatch and finance in one system for the teams doing the work.
Explore product screens
Inside Larder · customer order with example data
Inside Larder
Actual Larder interface screens with fictional demonstration data. Follow an 80 kg beef order through its allocated lot, a simulated 82.4 kg reading and an illustrative invoice record.
These are separately prepared screens, not a completed live transaction. Hardware must be tested at each customer’s site.
01
The office records the customer, delivery date, products and agreed rates. The order summary keeps allocation and fulfilment progress visible to the next team.
This order is allocated. Weighing and dispatch have not yet been completed in this screen.
02
The team reviews the selected batch and expiry date. First-expiry-first-out allocation helps select stock in date order while retaining which lot will supply the order.
The allocation panel uses the generic label ‘units’. This example product is measured in kilograms, as shown on the weighing screen.
03
The order is for 80 kg, but the packed weight may differ. The operator selects the reserved lot and records its actual weight against the same order line. Here, the screen shows a simulated 82.4 kg reading before recording.
This is a simulated scale reading before recording. Compatible scales, labels, printers and completion rules must be tested at the customer’s site before live use.
04
At the agreed £14/kg, 82.4 kg gives an invoice value of £1,153.60, compared with the original £1,120 order. The team prepares and dispatches a run, then the assigned driver submits proof of delivery. Accepted delivery evidence can create the invoice record that Finance reviews, with its sending status and previous versions.
This separately prepared example shows the later finance state, not a live delivery or export. The register offers CSV downloads. QuickBooks sales-invoice sync and automatic generic accounting exports remain unavailable. Delivery routes require separate HGV-restriction checks.
Stock & traceability
Two deliveries of beef topside are not interchangeable records. Keep each batch’s supplier, dates, remaining weight and quality status visible.
Keep supplier lot, use-by, origin and allergen details with the batch. Review stock by its identity, not just a product total.
Work forward from a source batch or back from a delivery. The trail depends on the receiving, production and dispatch records your team completes.
Recorded splits and production outputs retain their batch links. Merge, repack and relabel remain unavailable.
Sales & fulfilment
Keep customer-specific prices and picking details with the order. Then give the delivery team the record they need to finish their part.
Beyond the delivery: supplier and customer rebate agreements, volume-based accruals, period close and settlement workflows.
Quality & finance
A finished check, a changed record and an invoice ready for review mean different things. Keep those distinctions visible.
Inspect the invoice exampleRecord daily checks with timestamps and supervisor sign-off. Unfinished checks remain separate from completed records.
Review who changed key operational records and when. Filter by user, record or time window within your business.
Configured QuickBooks Online connections include customer, supplier, product and purchase-invoice sync paths. QuickBooks sales-invoice sync remains unavailable.
Search supported operational records and SOP knowledge. Availability depends on your business’s configuration.
Systems & equipment
An integration name only tells part of the story. Agree the records, direction and hand-off, then test the parts your operation will use.
Configured sync
Send customer, supplier, product and purchase-invoice records from Larder to a configured QuickBooks Online company.
QuickBooks sales-invoice sync remains unavailable.
Confirm the UK GBP company, record mappings, accounts and tax codes, then reconcile representative records.
File hand-off
CSV-based master-data imports and exports, plus an approved purchase-invoice export for manual import into Sage.
A downloaded file is not automatic sync or confirmation of a successful import. Sales-invoice accounting exports remain unavailable.
Agree the file format and mapping, test the import and assign responsibility for reconciliation.
Site-specific setup
Scale Station weighing and linked labels using the equipment, templates and operating rules agreed for your site.
No blanket device compatibility. A software screen is not proof that a physical scale or printer is ready.
Check exact models and connections, real readings, label media, barcode output and the complete station workflow on site.
Using another finance system, scanner or specialist device? Bring its name and model to the conversation. Any additional connection or hardware work needs an agreed scope; it is not assumed to be included.
Make it relevant to you
Bring a real workflow and the systems around it. We will look at the relevant product, the gaps and a sensible first phase.
